Rentals of Heavy Equipment

Contra Costa County Public Works Department is seeking proposals for heavy equipment rentals through RFP 134, issued on October 7, 2025, with proposals due on October 28, 2025, by 3:00 PM PDT. The procurement aims to supplement the county's existing equipment inventory during high-demand periods, with a three-year contract and potential two one-year extensions. Proposers must provide a wide range of rental equipment including walk-behind compactors, dump trucks, pick-up trucks, rollers, water trucks, loaders, dozers, chippers, Bobcats, air compressors, paint sprayers, mowers, pavers, generators, and other construction and maintenance equipment. Qualified proposers must have a minimum of five years of experience in heavy equipment leasing, be factory-authorized dealers, and provide three professional references. The county will evaluate proposals based on qualifications, equipment availability, contract understanding, delivery capability, and total bid amount, with rental rates remaining firm for the first 12 months and potential price adjustments thereafter, submitted with justifying documentation.

The solicitation encourages participation from diverse business enterprises, with a Business Opportunity Registration form allowing vendors to self-certify as Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Proposers are strongly encouraged to register on the e-Outreach system at https://www.bidnetdirect.com for continuous opportunity notifications. The county maintains flexibility in the selection process, reserving the right to reject any or all proposals, terminate the RFP, or re-solicit proposals. While specific contract value is not explicitly stated, the comprehensive nature of the equipment rental needs suggests a significant procurement opportunity. Proposers must submit detailed pricing, experience statements, and anti-collusion declarations through the BidNet website, with the county anticipating awarding at least one contract to a qualified vendor that meets the specified requirements and demonstrates comprehensive equipment rental capabilities.