Rental Services For Track & Treat

The City of Pittsburgh Office of Management & Budget, through the Department of Parks and Recreation, is seeking rental services for the Track and Treat event via Request for Quote #2024-RFQ-315. The procurement specifically requires rental of multiple event tents, including 15 10x10 white pole tents with concrete installation, 2 20x20 white pole tents with concrete installation, and 1 20x40 white pole tent with water barrel installation. Additionally, the contract includes 40 8' x 30" banquet tables and 40 standard wood folding chairs for the event scheduled on Saturday, October 19, 2024, at Highland Park's Bud Harris Track. Vendors must include comprehensive delivery and installation costs in their pricing proposal and submit detailed invoices with a City of Pittsburgh Purchase Order number. The bid submission deadline is October 9, 2024, at 3:00 pm, with vendors expected to set up equipment by Thursday, October 17, 2024 (with Wednesday, October 16 preferred), and remove all items by 6:00 pm on Saturday. The total bid amount is not to exceed $30,000, and vendors must provide proof of goods costs.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to complete a vendor registration form, provide a W-9, and agree to the city's standard terms and conditions. Payment terms are established at Net 45 days, and the City of Pittsburgh reserves the right to reject any bids and utilize alternative contracts if necessary. The procurement appears to be a one-time purchase with no indication of incumbent vendors or existing technological infrastructure requirements. Vendors must demonstrate capability to meet the specific rental and logistical requirements for the Track and Treat event, with the maximum potential award value set at $30,000. The City will provide security for the rented items from delivery through the event, which mitigates potential vendor concerns about equipment protection during the rental period.