Rental of Traffic Control Devices (Bid Discount)

The City of Tampa, located in Hillsborough County, Florida, is issuing an Invitation to Bid (ITB) for the rental of traffic control devices, signs, barricades, drums, flashing arrow boards, and message boards for use by the Water Department. The procurement encompasses 29 line items organized across four divisions: barricades, cones, lights, and signs (21 items); arrow and message boards (3 items); optional equipment including jersey barriers and traffic design plans (2 items); and emergency, after-hours, and emergency pick-up fees (3 items), with estimated quantities ranging from 20 to 10,000 units depending on item type. The contract award period shall be for one year from the effective date, with options to renew for three additional one-year periods by mutual written agreement, plus supplemental unilateral extension options of up to three thirty-day periods at the City's discretion. Sealed bids must be submitted electronically through the OpenGov eProcurement Portal by 3:00 PM on Monday, May 18, 2026, with all bid pricing submitted on a per-day rental basis, including all delivery and pickup costs in unit prices. The City may award the contract to up to two responsive and responsible bidders based on lowest pricing. All bidders must submit proof of Maintenance of Traffic (MOT) certification from employees, completed DMI forms, and various compliance affidavits, and must maintain Commercial General Liability coverage with limits of $1 million per occurrence and $2 million general aggregate, Automobile Liability coverage of $500,000 to $1 million depending on contract value, and Worker's Compensation insurance as required by Florida law. Non-emergency service must be available during regular business hours (8:00 AM to 5:00 PM weekdays), while emergency and after-hours service must be available 24/7 with two-hour delivery requirements, with a two-percent monetary deduction applied if the awardee fails to meet agreed delivery or pickup timelines.

This procurement is structured as a sheltered market for Small Local Business Enterprises (SLBEs) with a five percent bid discount for SLBE participation, not to exceed $10,000, applied for evaluation purposes only. City-certified SLBEs identified on the minimum certified contact list include Cornerstone Barricades Inc. (Gainesville, FL), On Track Life Solutions, Inc. (Tampa, FL), and Orange Gear, Inc. (Tampa, FL). The contract is classified as a construction-related goods contract with an estimated contract amount of $755,000.00, and all proposals must comply with the City of Tampa's ADA Requirements, including submission of comprehensive accessibility documentation with an Accessibility Conformance Report based on the Voluntary Product Accessibility Template (VPAT) demonstrating conformance to WCAG 2.2 Level AA standards and Section 508 requirements. Any SLBE subcontractors listed on the Schedule of Subcontractors to be Utilized must provide a signed Letter of Intent (DMI-40 form) within ten workdays after the notice of intent to award is posted, and prime contractors must submit the DMI-30 payment form with invoices whenever subcontracting work has been performed. The Equal Business Opportunity Determination Letter, effective March 10, 2026, establishes that this is a traditional solicitation with no specific SLBE subcontracting goals or percentages established, but SLBEs are eligible for the aforementioned bid discount consideration.