Rental of Sound, Video, & Lighting Equipment/Services for Concerts & other Events (2026-UWMSN-01300-RFB)

The University of Wisconsin-Madison is soliciting competitive bids for the rental of sound, video, and lighting equipment and services to support concerts and other campus events through Request for Bids (RFB) number 2026-UWMSN-01300-RFB. This procurement seeks qualified vendors capable of providing comprehensive audio, visual, and lighting rental equipment and associated services required for institutional events. Prospective bidders must submit responses online through the ShopUW+ procurement portal at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin. The deadline for bid submission is April 13, 2026, with the opportunity posted as of March 30, 2026. Interested parties with questions regarding the solicitation must contact Marty Rostermundt at marty.rostermundt@wisc.edu. The solicitation does not specify particular evaluation criteria, required qualifications, or detailed performance specifications in the available documentation, though vendors should anticipate standard procurement evaluation measures typical of higher education equipment rental services.

The solicitation documentation provided does not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or other targeted business categories, nor does it reference incumbent vendors or current contractors. No information regarding existing infrastructure, technology integration requirements, or specific compatibility standards for equipment interfaces is disclosed in the available materials. Similarly, the documentation does not specify an award value, budget range, or contract term that would inform vendor pricing strategies or commitment levels. Vendors interested in this opportunity should review the complete solicitation details on the ShopUW+ portal for comprehensive specifications, terms and conditions, and any additional requirements not summarized in this posting.