Rental of Public Address Systems

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Parks and Recreation, is soliciting competitive bids for the rental of public address systems through Invitation for Bid (IFB #2026-IFB-034). The procurement seeks qualified vendors capable of providing three distinct system configurations: small systems with 200-400 person capacity, medium systems with 1,000-1,500 person capacity, and large systems with 2,000-12,000 person capacity. Each configuration must include associated equipment such as mixing boards, microphones, speakers, and monitors, along with qualified operators as needed. Bidders must provide hourly rental rates for all three system configurations and daily generator rental rates, with all pricing inclusive of delivery, setup, strike services, personnel, labor, equipment, and vehicles to designated locations throughout Pittsburgh, primarily outdoor venues in city parks. Key deadlines include a question submission deadline of March 24, 2026, a bid submission deadline of April 8, 2026, at 2:00 p.m., and bid opening at 3:00 p.m. the same day at the Office of Management & Budget. The contract period runs from June 1, 2026, through May 31, 2028, with two available one-year renewal options, and all bids must be firm with no price escalation permitted during the contract term.

Vendors must demonstrate good faith efforts to achieve minority-owned business enterprise participation of 18 percent, women-owned business enterprise participation of 7 percent, and veteran-owned small business participation of 5 percent through submission of a completed Equal Opportunity Review Commission Participation Form. Additionally, vendors are required to submit vendor registration forms, W-9 forms, vendor contact sheets, and rate schedules for services beyond those specified in the solicitation. The City is exempt from federal excise taxes, transportation taxes, and state sales taxes, and bidders should not include these charges in their proposals. No incumbent vendors or budget values are identified in the available documentation. The City reserves the right to reject any or all bids and to extend the contract for up to 90 days beyond the expiration date if operationally necessary.