Rental of Portable Toilets - Lyon Co. I-24 Weigh Stations

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, is soliciting bids for the rental and twice-weekly service of portable toilets at Lyon County I-24 Weigh Stations, with separate locations at eastbound and westbound sites at mile markers 38-39. The procurement requires the provision of four portable toilet units total—two at each location—along with monthly rental services and delivery/setup. Bidders must submit responses exclusively through the Kentucky eProcurement System, with a deadline of May 27, 2025, at 1:30 PM Eastern Time, followed by a public bid reading at 3:00 PM on the same date via conference line. Award will be determined using a best-value ranking methodology allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time, requiring bidders to specify a guaranteed delivery timeframe in calendar days. The initial contract period runs from award through June 30, 2026, with four optional one-year renewal periods available subject to written approval by both the vendor and the KYTC Division of Purchases, with a tentative award date of May 30, 2025. Qualified vendors must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, provide certificates of insurance within ten days of award notification, and demonstrate compliance with Kentucky tax, employment, and statutory requirements over the previous five years. Pricing must be quoted on an F.O.B. Destination, Freight Prepaid basis, with the unit cost representing the monthly rental price per toilet including service, and price increases are prohibited during the first twelve months.

All bidders must register in the Commonwealth eProcurement System and submit required affidavits addressing resident bidder status, campaign finance compliance, and employee immigration verification to be considered for award. The solicitation does not specify set-aside designations for disadvantaged enterprises or restrictions limiting participation to particular organization types; however, all prospective vendors must satisfy standard statutory compliance requirements applicable to Kentucky state contracting. No incumbent vendor or current contractor information is identified in the procurement documents, and the contract is available for extension to other state agencies and political subdivisions with vendor consent. The solicitation does not disclose a specific budget or award value range; however, pricing shall be evaluated competitively with the lowest-priced, best-value bid receiving the contract award. Vendors requiring assistance with the submission process or having questions regarding the procurement may contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov, 502-564-9641, or 877-973-4357.