Rental of Non-Logo Floor Mats

The Greater Dayton Regional Transit Authority (RTA) is soliciting quotes for a five-year contract for rental of non-logo floor mats across multiple locations, including the Longworth Campus and several transit centers. The procurement encompasses a total of 83 mats (3 x 5), 19 scrapers (3 x 5), 5 mats (6 x 10), and 7 mats (3 x 10), with specific requirements for mat characteristics including new, black nylon/rubber mats maintained in excellent condition. Mats must be changed weekly at some locations and bi-weekly at others, with deliveries exclusively permitted on Tuesdays between 7:30 AM and 3:00 PM. The Request for Quotation (RFQ) was released on October 14, 2025, with the final date for questions set for October 28, 2025, and quote submissions due on November 4, 2025, at 3:00 PM. Vendors must provide detailed pricing structures organized by year, with consistent quantities across the five-year contract term, and are required to replace mats as needed to maintain quality standards.

The procurement includes specific provisions for Disadvantaged Business Enterprise (DBE) guidelines and adherence to federal requirements, including FTA clauses, equal employment opportunity, and civil rights protections. No fuel surcharges will be permitted, and any additional costs must be individually noted and fully justified. The contract includes option years and can be extended with 30 days' written notice prior to expiration. Vendors must comply with comprehensive insurance requirements, including Workers' Compensation, Commercial General Liability, and Commercial Auto Liability with specific minimum coverage amounts. While no specific budget range is explicitly stated, the comprehensive nature of the five-year contract suggests a significant potential contract value. The RTA emphasizes transparent procurement processes with robust contractor accountability, including rights to audit records, inspect work, and enforce performance standards. Invoicing will be handled separately for the Longworth Campus and each transit center, providing flexibility in financial management.