Rental Assistance for the Department of Commerce

The State of Montana, through its State Procurement Services Division on behalf of the Department of Commerce, is soliciting proposals for a Federal Rental Assistance Software System serving the statewide Commerce Public Housing Authority, with proposals due November 25, 2026 at 2:00 p.m. MST through eMACS. Federal funding involvement adds an eligibility filter: offerors must register with SAM.gov, obtain a Unique Entity ID, and complete Federal Form NDA889.

The scope is a software solution for rental assistance administration, classified under commodity codes for field agent services, Project Based Section 8 program services, ISO base platforms, and Software as a Service. Offerors must accept the draft contract and the state, federal, and information technology terms and conditions. Contract exceptions are not scored separately but may affect proposal responsiveness. Proposals containing confidential information require a Trade Secret Affidavit and a redacted version.

All offerors must certify nondiscrimination against firearm entities under Montana Code Ann. 30-20-301 and disclose any artificial intelligence use in proposal development.

The award is lump-sum, with service delivery and overall cost determined through the offeror's budget worksheets. Payment terms are Net 30. Late, emailed, and faxed submissions will not be accepted. The primary contact is Rhonda Peters, Rhonda.Peters@mt.gov, +1 406-444-3320.