Rental and Maintenance of Portable Toilets

The City of Dallas is soliciting bids for a three-year Indefinite Delivery/Indefinite Quantity (ID/IQ) price agreement, with two one-year renewal options, for rental and maintenance of portable toilets, with a pre-bid conference on November 2, 2026 and bids due November 20, 2026. The City applies a local preference of up to five percent consideration over the lowest bid for Dallas-based firms on contracts valued under $500,000. A Small Business Enterprise (SBE) participation goal of 5.71% applies, and bidders must demonstrate good faith efforts to meet it.

Scope covers regular portable toilets, ADA-compliant units, handicapped-accessible units, and comfort station trailer units for use by the general public and City staff at various locations throughout Dallas. Services are ordered as needed, and the City does not guarantee minimum order quantities; purchases may exceed or fall short of estimated bid-sheet quantities. Bidders must have a minimum of three years of established experience in portable toilet rental and maintenance and provide three verifiable references. Bid security of $100.00 is required.

Pricing is all-inclusive and remains firm through the initial three-year term. Renewal price adjustments are permitted subject to documented justification and supporting Consumer Price Index or Producer Price Index documentation. The contract commences upon City Council approval and execution.

Questions are due November 5, 2026 at 9:00 AM. The pre-bid conference is held via Microsoft Teams. The solicitation contact is Nakita Bennett, 214-670-3396, Nakita.bennett@dallas.gov. The solicitation file is 01-Specifications.pdf.