Renovate HVAC System at Russell Hall at Southwest Virginia Community College, PC # 260-B2260-085 (M22SW103)

The Virginia Community College System is seeking sealed bids for a comprehensive HVAC system renovation project at Russell Hall, located at Southwest Virginia Community College in Cedar Bluff. The procurement, designated with Project Code #260-B2260-085 (M22SW103), involves replacing existing dedicated outside-air handlers and air-cooled chillers with new indoor and rooftop air handlers and related infrastructure components. Bidders must submit electronic proposals through eVA or via physical delivery to the Virginia Community College System by 3:00 P.M. on November 5, 2025, with a public bid opening scheduled for November 6, 2025. A mandatory pre-bid conference is set for October 16, 2025, at 10:00 A.M. at the King Community Center, where potential contractors can gather project details and ask questions. Bidders are required to be registered eVA vendors and must provide a Standard Commonwealth Bid Bond (form CO-10.2), with contract security mandatory regardless of bid amount. All successful contractors will be required to process pay applications and invoices through the owner's web-based e-Builder project management software, for which training and support will be provided.

While the procurement documents do not explicitly mention set-aside designations or disadvantaged enterprise requirements, they do outline specific vendor qualifications and technical expectations. Contractors must be prepared to integrate with the existing e-Builder project management platform and demonstrate capability to execute complex HVAC system replacements. The project involves sophisticated mechanical infrastructure replacement, suggesting a preference for vendors with demonstrated experience in educational facility mechanical system upgrades. Although no specific budget range is disclosed, the comprehensive nature of the HVAC system replacement—involving multiple air handlers, chillers, and related appurtenances—indicates a substantial capital investment. The procurement is geographically centered in Cedar Bluff, Virginia, though the solicitation allows for electronic and physical bid submissions, potentially broadening the pool of eligible contractors. Interested vendors should carefully review all technical specifications and be prepared to meet the stringent documentation and performance requirements outlined in the procurement notice.