Renewal of Maintenance Agreement for Lab Equipment

The Texas Commission on Environmental Quality (TCEQ) has issued an Invitation for Bid (IFB) for the Renewal of Preventative Maintenance Agreement for laboratory equipment located at their Sugar Land Lab, with solicitation number 582-26-13333. The procurement specifically seeks to renew maintenance and application module services for two Analytik Jena analyzers: a multi EA 4000 Analyzer and a multi N/C 3100 TOC Analyzer. The contract will cover a one-year term from August 17, 2025, through August 16, 2026, with comprehensive services including helpdesk support, remote software support, visual inspections, and functional checks. Technical staff travel expenses are included in the maintenance services, and the scope encompasses application consulting, one-day training courses, and comprehensive functional checks of the equipment. Key deadlines include September 18, 2025, as the deadline for submitting questions, with final bid responses due on September 26, 2025, at 3:00 PM Central Time. Vendors must complete multiple certifications covering non-boycott of Israel, compliance with state purchasing guidelines, and various ethical and legal standards.

The solicitation does not require a Historically Underutilized Business (HUB) Subcontracting Plan, as no subcontracting opportunities were identified in the procurement documents. No specific incumbent vendors or current contractors are mentioned, and no explicit budget or funding details are provided in the available documentation. The contract appears to be open to standard commercial vendors capable of providing specialized laboratory equipment maintenance services, with an emphasis on technical compliance and operational continuity. While no specific set-aside designations are noted, the procurement includes cybersecurity training requirements and mandates various legal and ethical certifications from potential bidders. The pricing structure is designed for a one-year term, with line items covering repair, maintenance, and application module renewal services. Vendors will be expected to demonstrate comprehensive technical capabilities specific to the Analytik Jena analyzers and provide a full range of supportive services to maintain the laboratory equipment's operational efficiency.