Removal & Replacement of Light Fixtures 2010, 2012, & 2013

The Gordon County School System (GCSS) is soliciting proposals for a comprehensive light fixture replacement project at Red Bud Elementary School in Calhoun, Georgia. The procurement involves removing existing lighting and installing new LED fixtures, specifically 14 1x4 backlit LED panels and 496 2x4 backlit LED panels with specific technical requirements including 130 lumens per watt, shatter resistance, 4000K color temperature, and 120-277 voltage compatibility. A mandatory pre-proposal meeting is scheduled for April 18, 2025, at 11:00 am EST, which vendors must attend to be eligible to submit a proposal. Proposals are due by 2:00 PM EST on May 6, 2025, and must be submitted to the GCSS Purchasing Department. The evaluation process will assess proposals based on multiple criteria: compliance with specifications (20 points), firm qualifications (10 points), proposal responsiveness (10 points), previous experience with school districts (20 points), and overall cost (40 points). An additional local preference provision allows Gordon County-based proposers to receive 10 extra points if all other factors are equal and their pricing is within 5% of the lowest proposal.

The procurement does not explicitly mention specific set-aside designations for disadvantaged enterprises. Vendors must provide comprehensive documentation including liability insurance, drug-free workplace certification, non-discrimination certification, and E-Verify compliance. The successful contractor will be responsible for removing existing lights, properly disposing of contents, and executing work with minimal disruption to the school's instructional activities, potentially requiring after-hours and weekend work coordinated with the Facilities Director. While a specific budget range is not disclosed, the project involves replacing over 500 light fixtures, suggesting a substantial investment in infrastructure improvement. The procurement appears open to qualified vendors with demonstrated experience in school lighting retrofits, with a strong emphasis on technical capability, cost-effectiveness, and minimal operational disruption. Interested vendors must carefully review the Request for Proposal (RFP) documentation and meet all specified requirements to be considered for the contract.