Removal of Firewood Pile

The Town of Brookfield, Connecticut, located in Fairfield County, is issuing an Invitation to Bid (ITB) for the removal of a firewood pile accumulated at the town brush yard (92-100 Pocono Road, Brookfield, CT 06804). Bidders may submit proposals for either the purchase of firewood or the cost of removing the firewood pile, but grinding and processing services are explicitly excluded as these are covered under the Town's existing debris management contract running through October 2027. The firewood pile contains logs varying in length from small pieces to 10 feet long and several feet in diameter, with complete removal required within one month of contract execution. The successful bidder must provide all labor and equipment necessary for removal and is responsible for comprehensive general liability insurance ($1,000,000 per occurrence), worker's compensation insurance at statutory limits, comprehensive auto liability insurance ($1,000,000 per occurrence), and professional liability coverage ($2,000,000), with the Town named as an additional insured. A mandatory pre-bid meeting is scheduled for Thursday, January 8, 2026, at 10:00 AM at the Brookfield Brush Yard to allow site inspection. Sealed bids are due on January 15, 2026, at 10:00 AM (or 11:00 AM per addendum clarification) and should be submitted to the Purchasing Manager, Julian Capadose, at 100 Pocono Road, Brookfield, CT 06804, with contact available at 203-775-7323 or purchasing@brookfieldct.gov. Bidders must submit a single hardcopy bid including the Bid Form (Appendix A), Bidder Information and References (Appendix B), Executed Hold Harmless Agreement (Appendix C), and Certificate of Insurance (Appendix D), with payment to be made within 30 days of invoice receipt following inspection and acceptance of completed work, and a one-year guarantee required on all materials and services.

No set-aside designations, disadvantaged enterprise restrictions, or preference programs are specified in the solicitation documents for this procurement opportunity. The solicitation is open to all qualified vendors without restrictions on organization type. No incumbent vendors or current contractors are identified for this specific firewood removal project, though the Town's debris management contractor will handle any wood remaining in the brush yard after the firewood pile removal is completed. The Town of Brookfield is exempt from Connecticut Sales Tax and will issue a CT Certificate 134 to the successful bidder. No estimated contract value or budget range is provided in the solicitation documents; bidders are permitted to specify their own pricing terms, whether as a purchase price paid to the Town for the firewood or as a cost for removal services billed to the Town. Bid bonds and performance bonds are not required for this project.