Removal and Replacement of Light Fixtures at Red Bud Elementary Building 2011 & 2030

The Gordon County School System in Georgia issued a Request for Proposal (RFP 2026_4) for the removal and replacement of interior lighting fixtures at Red Bud Elementary School, located at 4153 Red Bud Road, Calhoun, Georgia 30701. This procurement seeks qualified vendors to provide all equipment, labor, materials, and incidentals necessary to complete the project, which includes the installation of 8 units of 2x2 backlit LED panels and 302 units of 2x4 backlit LED panels throughout designated areas of the facility. All LED fixtures must comply with DLC or DLC Premium listing standards, maintain a minimum of 130 lumens per watt, feature 4000K color temperature, and be compatible with 120-277V voltage systems, with specifications determined by appropriate ceiling heights and GCSS requirements. Vendors must adhere to all applicable local, state, and federal codes and manufacturer specifications. Required qualifications include submission of four proposal copies on the provided form within sealed envelopes, a projected completion timeline, minimum one-year workmanship warranty, all applicable manufacturer warranties, and three reference letters from similar institutions. Evaluation criteria are weighted as follows: compliance with RFP specifications and scope (20 points), firm qualifications (10 points), proposal responsiveness and completeness (10 points), previous experience with school districts (20 points), and overall cost (40 points). A mandatory pre-proposal meeting is scheduled for January 13, 2026, at 10:00 AM EST, with non-attendance resulting in proposal ineligibility. Vendor questions must be submitted by January 16, 2026, at 12:00 PM EST, with responses provided by January 20, 2026, at 2:00 PM EST. Sealed proposals must be submitted to the Gordon County School System Purchasing Department at 7300 Fairmount Highway, Calhoun, Georgia 30701, by February 4, 2026, at 12:00 PM EST.

Local proposers with a recognized physical point-of-sale in Gordon County, Georgia, receive an additional 10 evaluation points when all other factors are equal and pricing is within 5% of the lowest proposal. All pricing must remain firm for the contract period with no price increases, fuel surcharges, or additional costs permitted. For bids exceeding $100,000, vendors must provide a 5% surety bid bond, and the successful contractor must furnish performance and payment bonds equal to 100% of the contract amount issued by a corporate surety authorized in Georgia. Required submission documentation includes vendor declaration, liability and workers' compensation insurance certificates, Georgia drug-free certificate, E-Verify form, non-discrimination certificate, non-collusion affidavit, prompt pay act affidavit, applicable licenses and certifications, W-9 form, and bid/payment/performance bonds if applicable. The Gordon County School System reserves the right to accept or reject all offers, waive irregularities, award to one vendor or by group/line item, negotiate best and final offers, or cancel the RFP entirely, with final award contingent upon approval by the Gordon County School System Board. Proposal validity extends for 180 days from submission date, and no specific budget range or incumbent vendor information was disclosed in the available documentation.