Removal and Installation of Card Reader for Fuel Pump at PGH

The Commonwealth of Virginia Department of Behavioral Health and Developmental Services, Piedmont Geriatric Hospital (PGH), is requesting bids for removal of an existing K800 Hybrid card reader and installation of a new PV200 card reader system at the facility's fuel pump in Burkeville, under IFB #127572, with bids due September 9, 2026 at 3:00 p.m. DSBSD-certified small and micro businesses receive priority consideration if bids are determined fair and reasonable — a preference program, not a set-aside.

The scope encompasses complete removal and installation of the card reader system at the fuel pump location, including all labor, materials, equipment, supervision, testing, commissioning, and site restoration. Work must comply with Virginia Statewide Fire Prevention Code, National Electrical Code (NFPA 70), NFPA 30A, and International Building Code. The contractor must possess appropriate licensure for fuel dispensing equipment installation and demonstrate prior experience with NFPA and IFC-regulated fuel systems.

Deliverables include as-built drawings, maintenance manuals, parts lists, warranty documentation, and a commissioning report; final payment is contingent on delivery of these materials and demonstration of full operational compliance.

Insurance requirements include workers' compensation, employer's liability coverage of $100,000, and commercial general liability insurance of $1 million per occurrence and $2 million in aggregate, with the Commonwealth named as an additional insured. Bid prices must include all furnishing, installation, freight, and related charges with no extras permitted; bids remain valid for sixty days. All contractors must register in eVA and are subject to a 1% vendor transaction fee capped at $1,500 per order.

Questions are due September 3, 2026 at 3:00 p.m., with answers posted as an addendum by September 4. No site visit or pre-bid conference is scheduled. Award will be made to the lowest responsive and responsible bidder.