Reissue of Term Contract for Mowing of Chandler's Millpond Dam

The Commonwealth of Virginia Department of Wildlife Resources (DWR) has issued a term contract for mowing services at Chandler's Millpond Dam located in Westmoreland County. The procurement, identified as Quick Quote 86700, requires a qualified contractor to perform twice-yearly mowing and maintenance services, specifically in May and October of each contract year. Services include comprehensive ground maintenance such as clearing vegetation from spillways, maintaining riprap areas below and around spillways, managing riprap on dam fronts, maintaining areas around overflow outlet pipes and structures, and conducting litter pickup prior to mowing operations. Bidders must possess or subcontract with a holder of a valid Pesticide Application Business License issued by the Department of Agriculture & Consumer Services. Bid submissions are due February 7, 2025, by 4:00 PM Eastern, with no pre-bid conference scheduled. Potential contractors must submit their bids through the e-VA system and include several required documents, including a signed solicitation page, delivery information, contractor licensing documentation, Certificate of Insurance, references sheet, and acknowledgment of Addendum 1. The initial contract term runs from the date of signature through March 31, 2026, with four optional one-year renewals possible.

The procurement includes specific set-aside preferences for disadvantaged businesses, with priority given to DSBSD-certified micro businesses for bids up to $10,000 and DSBSD-certified small businesses for bids up to $100,000, provided their prices are deemed fair and reasonable. Contractors must maintain specific insurance coverage, including Workers' Compensation, Employer's Liability of $100,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability of $1,000,000 combined single limit. The Commonwealth of Virginia must be named as an additional insured on the General Liability policy. While no specific budget range is explicitly stated, the contract includes provisions for on-call mowing services to be billed at an hourly rate per employee, including travel costs. Following the bid process, the contract was awarded to Dam Mowing & Maintenance LLC of Lynchburg, Virginia, who submitted their response on February 6, 2025. The site itself is a 75-acre impoundment with the dam maintained by DWR, located approximately one mile west of Montross off Route 3.