Reissue New Box Trailers Wytheville Community College

Wytheville Community College, through Virginia's Community College Shared Services Center, is seeking to procure two new box trailers for delivery to the Crossroads Institute in Galax, Virginia. The solicitation (Bid #87294) requires trailers with specific technical specifications, including a Gross Vehicle Weight Rating (GVWR) of 60,000 or higher, preferably 48' in length (with 53' acceptable), and featuring rubber dock bumpers, slider suspension, air suspension, EZ track, rear swing doors, 11R 22.5 tires, 10-hole Alcoa polished aluminum outside wheels, drum brakes, and mud/rock flaps. Potential vendors must submit detailed quotes through the eVA procurement system, with questions due by February 10, 2025, at 2:00 PM local time and final bids due by February 13, 2025, at 2:00 PM local time. The trailers must be delivered and installed by April 30, 2025, with contractors required to provide 48-hour advance delivery notification and handle off-loading during normal business hours. Evaluation will focus on responsiveness, responsibility, and compliance with detailed specifications, with the Commonwealth reserving the right to determine equivalency of any proposed substitute products.

The procurement is specifically set aside for Department of Small Business and Supplier Diversity (DSBSD)-certified micro businesses or small businesses, with priority given to women-owned and minority-owned businesses that have received small business certification. For bids under $10,000, award preference will be given to DSBSD-certified micro businesses, while bids not exceeding $100,000 will prioritize DSBSD-certified small businesses, provided the bid price is deemed fair and reasonable. Vendors must comply with specific insurance requirements, including Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1M per occurrence, $2M aggregate), and Automobile Liability ($1M combined single limit). The competitive bidding process resulted in four complete proposals, with Guy Wallace Motor Company Inc. submitting the lowest bid at $87,250, which was ultimately awarded the contract on February 20, 2025. Vendor transaction fees through the eVA system are set at 1%, capped at $500 for DSBSD-certified small businesses and $1,500 for non-certified businesses.