Register of Deeds-Land Records System

Monroe County, Wisconsin is seeking proposals for a comprehensive, automated land records information system for the Register of Deeds department. The procurement aims to design, develop, and implement an integrated system that complies with Wisconsin Statutes 16.967(7), 59.43, 59.72, and Administrative Code Chapter ADM 47. Required system capabilities include biometric security, in-house OCR recognition, dynamic watermark technology, CAPTCHA technology, fraud alert services, automated reporting, fee receipting, data migration, and integration with the Wisconsin Department of Revenue. Vendors must provide hosting options including on-premise, cloud-based, and hybrid solutions with associated costs. The proposal submission deadline was May 11, 2018, at 4:30 p.m., with questions to be submitted by May 4, 2018. The county will utilize a hybrid procurement process, allowing negotiation with proponents and the ability to accept proposals beyond the lowest-cost option.

The Request for Proposal does not specify explicit set-aside designations or restrictions on responding organizations. Vendors must provide comprehensive insurance coverage, including $2,000,000 in General and Professional Liability, $2,000,000 in Automobile Liability, and $1,000,000 in Excess Liability Coverage. The selected vendor will be required to provide administrative and technical training, including system installation, setup, configuration, and operational training. Support and maintenance provisions must address customer support conditions, response time compensation, warranty coverage, and software update frequency. Vendors must also comply with Wisconsin contract language requirements, including non-debarment certification, ADA compliance, hold harmless provisions, and dispute resolution procedures. While specific award values or budget ranges were not disclosed in the documentation, the county reserved the right to reject any or all proposals and re-issue the request for proposals if necessary.