Region 5 ESC Only - Catering #20260307

The Southeast Texas Purchasing Cooperative (SETXPC), coordinated by Region 5 Education Service Center in Beaumont, Texas, is soliciting proposals for comprehensive catering services through RFP No. 20260307. The procurement seeks a catering vendor capable of providing food preparation, food service, delivery, and cleanup services for Region 5 ESC events during the contract period from June 1, 2026, to May 31, 2027. Proposals must be submitted by 1:00 PM on March 31, 2026, via the Region 5 ESC Procurement Portal, with a pre-proposal conference available upon request by March 11, 2026, at 10:00 AM. Vendors must provide detailed, calculable pricing that includes a minimum discount off standard catalog or shelf prices applicable to all SETXPC Members, with price increases permitted no more than quarterly at rates not exceeding 5% without extenuating circumstances. Evaluation criteria are weighted across six factors: Price/Discount to Region 5 ESC (15 points), Reputation (25 points), Quality (25 points), Extent of Meeting Needs (20 points), Past Relationship with SETXPC (10 points), and Total Long-Term Cost (5 points), with a minimum qualifying score of 70 points; the SETXPC Steering Committee anticipates approval by May 18, 2026, with contract execution commencing June 1, 2026.

No specific set-aside designations for disadvantaged enterprises or restrictions on respondent types are detailed in the RFP; however, vendors must comply with substantial insurance requirements including General Liability coverage of $500,000 per person, Bodily Injury Liability of $1,000,000 per occurrence, Property Damage Liability of $100,000, Workers' Compensation as required by statute, Automobile Liability of $500,000 per person, and Umbrella Liability of $1,000,000 minimum with appropriate endorsements. No incumbent vendors or existing contractors are identified in the solicitation. The contract period is 12 months with a maximum total duration of 12 months and no renewal options specified; however, there is no guaranteed annual volume of purchases. The RFP is funded by SETXPC Members through their individual budgets with no specific federal or state funding identified, and no award value or budget range is explicitly stated in the available documentation.