Refurbishment of radiation portal monitors

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the refurbishment of four (4) Ludlum Model 52-1 Radiation Portal Monitors using FEMA Public Assistance grant funding. The scope of work includes upgrading the monitors to 32-inch width specifications using Original Equipment Manufacturer (OEM) parts, conducting multi-point inspections, replacing broken components, reprogramming alarm reset times to 10 seconds, calibrating detectors to meet FEMA standard REP-21 using NIST-traceable measurement processes, replacing foam dividers and damaged Parker brand shipping cases, and providing full-replacement-cost cargo valuation insurance. All costs including supervision, labor, parts, equipment, materials, transportation, freight, shipping, and handling must be included in a single, firm, fixed unit price with no modifying or escalation clauses. The quotation submission deadline is January 11, 2021, at 4:00 p.m. Eastern Time, with responses accepted via fax or email. Pricing must remain firm for ninety (90) days from submission and throughout any initial and subsequent contract terms. Palm Beach County will conduct award recommendation posting for five (5) business days prior to final approval, and protests must be filed within five (5) business days of the posting date.

Quoters must comply with federal regulations including 2 CFR parts 180 and 3000 regarding debarment and suspension certifications and must provide a Drug-Free Workplace Certification for tie-breaking purposes. All records must be maintained for five (5) years. The solicitation does not identify specific set-aside designations or restrictions on the types of organizations eligible to respond, nor does it list incumbent vendors or current contractors. No specific award value or budget range is identified in the RFQ materials. The County reserves the right to award on an all-or-none basis to the lowest responsive and responsible quoter and to reject any or all quotes. Payment will be rendered only upon County acceptance and satisfaction with delivered items, with invoices submitted to Palm Beach County Finance Department.