Refrigerator and Freezer Preventative Maintenance and Repair (SDC) - CN260019

The California Department of Education (CDE), Nutrition Services Division, is soliciting competitive sealed bids through an Invitation for Bid (IFB) process to provide comprehensive monthly inspections, preventative maintenance, and emergency repair services for refrigeration and freezer equipment at the Sacramento Distribution Center located at 401 North 3rd Street, Sacramento, California. The procurement encompasses maintenance and repair services for 24 units of refrigeration and freezer equipment, including 3 refrigeration condensers, 12 refrigeration evaporators, 3 freezer condensers, and 6 freezer evaporators manufactured by Heatcraft and Russel, with 24/7 on-demand and emergency repair capabilities. Qualified bidders must possess a valid California C-38 Refrigeration Contractor's License, employ only journeyman-level technicians, and maintain commercial general liability insurance of at least $1,000,000 per occurrence plus workers' compensation insurance. The contract requires all services to be performed during specified operating hours of 6:00 a.m. to 2:00 p.m., Monday through Friday, excluding state holidays, with a minimum 90-day warranty on all work and exclusive use of original manufacturer parts with markups not exceeding 30% above wholesale cost plus tax. Critical dates include a mandatory site inspection on February 10, 2026 at 10:00 a.m. PST, a bid submission deadline of February 24, 2026 at 12:00 p.m. PST, and a public bid opening on February 26, 2026 at 9:30 a.m. PST. Award will be made to the responsive and responsible bidder submitting the lowest average Grand Total based on three separate bid forms covering monthly service rates, repair hourly rates, emergency repair hourly rates, scissor lift rental, equipment rental, and parts allowance across all three contract periods. The contract term runs from July 1, 2026 through June 30, 2027, with two one-year renewal options available through June 30, 2029, contingent upon Department of General Services approval and funding availability.

This procurement is exempt from Disabled Veteran Business Enterprise (DVBE) participation requirements; however, a DVBE incentive of 3% to 5% is available based on confirmed DVBE participation levels, and a 5% small business preference is also available to qualifying vendors. No incumbent vendors or existing contractor information has been specified in the solicitation. The contract is located within Sacramento County and San Francisco City jurisdictions. No specific award value or budget range has been disclosed in the solicitation documents, with final award contingent upon CDE executive approval, Department of General Services approval, and the availability of funding and program authorization. Interested bidders should obtain and thoroughly review the complete IFB document (CN260019_IFB_RefrigeratorFreezerMaintenanceRepair_(SDC).pdf) to understand all technical specifications, evaluation criteria, and submission requirements prior to the mandatory site inspection and bid submission deadline.