Refrigerator and Freezer Equipment Maintenance and Repair Services CN250030

The California Department of Education (CDE) is seeking bids for refrigerator and freezer equipment maintenance and repair services at the Pomona Distribution Center located at 2550 Fulton Road, Pomona, California. The procurement involves comprehensive maintenance for specific refrigeration units, including 3 Larkin condenser units, 9 Bohn evaporator units, 4 Russell freezer condenser units, and 12 Russell refrigeration freezer units. Contractors must provide monthly inspections, preventative maintenance, and as-needed repair services while maintaining precise temperature ranges of 35-40°F for refrigerated areas and 0°F for freezer units. Bidders are required to possess a valid C-38 Refrigeration Contractor's License and employ journeyman-level technicians. A mandatory site inspection and bid conference is scheduled for March 18, 2025, at 10:00 am PST, with bids due March 25, 2025, at 2:00 pm PST and a public bid opening on March 27, 2025, at 11:00 am PST. Award will be determined by the lowest responsive and responsible bidder based on the average Grand Total across three bid forms, with evaluation criteria including monthly preventative maintenance rates, repair hourly rates, emergency repair rates, and scissor lift rental rates.

The contract includes provisions for small business and disabled veteran-owned business preferences, with small businesses receiving a 5% bid preference and disabled veteran-owned businesses potentially qualifying for 3-5% incentives based on participation levels. The initial contract term will run from July 1, 2025 (or upon DGS approval) through June 30, 2026, with options for two additional one-year renewals extending potentially through June 30, 2028. An estimated $55,000 parts allowance is included, with parts markup limitations of 40% for items under $2,000 and 30% for items over $2,000. Contractors will be reimbursed for equipment rental and must provide comprehensive coverage for maintenance and emergency repairs. The total contract value suggests a potential annual budget range of approximately $100,000 to $150,000, depending on the extent of repairs and parts replacement needed throughout the contract period.