Refrigeration Service & Repair --Orange County

The California Department of Rehabilitation (DOR) has issued Invitation for Bid (IFB #C16-29941) for refrigeration service and repair services specifically for the Business Enterprise Program in Orange County. The procurement seeks a contractor to provide comprehensive refrigeration equipment maintenance, including service and repair for refrigerators, freezers, ice machines, salad bars, vending machines, frozen yogurt machines, and wall-mounted air conditioning units. Contractors must possess a C38 Refrigeration Contractor License, EPA Type 1 and Type 2 or Universal certifications, and comply with refrigerant recovery requirements. Key procurement dates include bid availability on April 26, 2016, a question deadline of April 29, 2016, Q&A posting on May 2, 2016, and a bid submission deadline of May 9, 2016 at 2:00 PM. The contract term is set for July 1, 2016 through June 30, 2018, with an option to renew for one additional year. Performance requirements mandate a 4-hour response time from service request and 6-hour completion for emergency situations, with parts and materials charges limited to 20% of wholesale costs and a maximum per-job charge of $2,000 without prior approval.

The solicitation includes specific set-aside and incentive provisions for Disabled Veteran Business Enterprises (DVBE) and Small Businesses, with potential bid incentives ranging from 1% to 5% based on DVBE participation levels. Bidders can qualify through either being a certified DVBE prime contractor or committing to DVBE subcontractors for at least 1% of the contract amount. Small businesses may receive a five percent bid preference, with restrictions that the maximum preference cannot exceed $50,000 on a single bid and combined preferences cannot surpass $100,000. Participants must demonstrate a "commercially useful function" and submit specific documentation, including the Bidder Declaration Form GSPD-05-105 and DVBE participation forms. The contract value is established at $15,000 per fiscal year, with one trip charge allowed of up to two hours at the contractor's hourly rate for Southern Region locations. Bidders must carefully document their small business or DVBE status and ensure all required certifications and documentation are current and submitted by the bid due date.