Refrigeration Preventative Maintenance -- Orange County

The California Department of Rehabilitation is seeking a qualified contractor to perform refrigeration preventative maintenance services for various equipment types in Orange County, with the solicitation identified as Invitation for Bid #C16-29935. The procurement encompasses maintenance services for refrigerators, freezers, ice machines, salad bars, vending machines, yogurt machines, and walk-in refrigeration units across state, federal, county office buildings, privately owned facilities, cafeterias, snack bars, convenience stores, and vending facilities. Bidders must possess a C38 Refrigeration Contractor License, EPA Type 1 and Type 2 or Universal certification, and comply with refrigerant recovery requirements. Key procurement dates include bid availability on April 26, 2016, questions due by April 29, 2016, and final bid submission due May 9, 2016 at 2:00 pm, with an anticipated award date of May 19, 2016. The contract will run from July 1, 2016 through June 30, 2018, with an option to renew for one additional year under the same terms and conditions.

The solicitation includes specific provisions for Disabled Veteran Business Enterprise (DVBE) participation, offering bidders incentive reductions in bid evaluations ranging from 1% to 5% based on DVBE involvement. Businesses can qualify as a certified DVBE or by committing to use DVBE subcontractors, with the requirement that DVBE firms perform a commercially useful function. Additionally, the procurement includes a Small Business Preference program that provides a 5% bid preference for certified small and micro-businesses, with a maximum preference of $50,000 per bid. The contract is valued at $10,000 per fiscal year, with specific cost constraints including parts and materials charges not exceeding 20% of wholesale costs and a maximum charge of $2,000 per job unless approved by the Contract Administrator. Trip charges are permitted based on regional considerations, with up to two hours allocation for Southern Region counties and one hour for Northern Region counties at the contractor's standard hourly rate.