Refrigeration Parts & Services & Kitchen Equipment Repair

Deming Public Schools in Luna County, New Mexico, is seeking a vendor for refrigeration parts, services, and kitchen equipment repair through Invitation for Bids (IFB 24-16) for seven primary kitchens and seven satellite kitchens across multiple school locations. The procurement will establish a multi-term contract initially covering July 1, 2025, through June 30, 2026, with potential annual renewals for up to three additional years. The contract requires comprehensive maintenance and repair services for diverse kitchen equipment from manufacturers including Victory, Continental, Cres Cor, Vulcan, and others, encompassing pass-through refrigerators, warmers, standing refrigerators/coolers, hot holding cabinets, walk-in coolers and freezers, milk coolers, serving line equipment, ice machines, stove tops, braising pans, ovens, and ventilation hoods. Vendors must provide service within 24 hours of request, including after-hours and weekend availability, with hourly rates, emergency service rates, and mileage rates to be competitively proposed. The bid opening is scheduled for March 26, 2025, with bid submissions due by 3:00 PM Mountain Time on April 21, 2025.

The procurement includes preferential considerations for local businesses, with an 8% preference for in-state or Native American resident businesses and a 10% preference for resident veteran businesses. The district reserves the right to award the contract to multiple vendors or a single vendor based on pricing and qualifications, with no guaranteed minimum order quantities. Potential bidders must demonstrate capability to service schools including Chaparral Elementary, Columbus Elementary, Bataan Elementary, Bell Elementary, Deming Intermediate, Deming High School, Early College High School, Memorial Elementary, My Little School, Ruben S. Torres Elementary, and Red Mountain Middle School. While specific budget ranges are not explicitly stated, the multi-year contract structure suggests significant potential value for the successful vendor(s). The procurement appears open to qualified refrigeration and kitchen equipment service providers with proven technical expertise, responsiveness, and competitive pricing structures.