Refrigeration Parts & Services & General Kitchen Equipment Repair

Deming Public Schools in Luna County, New Mexico, is soliciting bids for Invitation for Bids (IFB 24-19) to establish a multi-term contract for refrigeration parts, services, and general kitchen equipment repair across fourteen district and satellite kitchens. The procurement covers comprehensive maintenance services for equipment from manufacturers like Victory, Continental, Cres Cor, Vulcan, and others, including pass-through refrigerators, warmers, hot holding cabinets, walk-in coolers and freezers, ice machines, stove tops, braising pans, ovens, and ventilation hoods. Bidders must provide detailed pricing, including hourly rates, emergency/after-hours rates, and mileage rates, along with a preventative maintenance plan. The contract will be for an initial one-year period with options to renew annually for up to three additional years. The bid opening date is 04/25/2025, with bid submissions due by 3:00 PM Mountain Time on 05/07/2025. The district will evaluate bids primarily on price and reserves the right to make a single award to one vendor or multiple awards to different vendors. Service requirements include availability during regular business hours (5:00 AM - 5:00 PM MST, Monday-Friday) with potential after-hours and weekend service capabilities.

The procurement includes preferential considerations for in-state and Native American-owned businesses, with an 8% resident business preference and a 10% resident veteran business preference potentially applied to qualifying vendors. The contract covers service locations including Chaparral Elementary, Columbus Elementary, Bataan Elementary, Bell Elementary, Deming Intermediate, Deming High School, Early College High School, Memorial Elementary, My Little School, Ruben S. Torres Elementary, and Red Mountain Middle School. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract and the number of facilities suggest a significant potential contract value. The district has structured the bid to allow flexibility in vendor selection, potentially accommodating multiple vendors based on specific expertise or pricing structures. Vendors must demonstrate capability to service a wide range of kitchen equipment across multiple educational facilities, with a focus on reliable and efficient maintenance and repair services.