Refrigeration Maintenance Service and Repair IFB #C15-29817

The California Department of Rehabilitation issued Invitation for Bid (IFB #C15-29817) for refrigeration maintenance, service, and repair services covering food service and vending facility equipment in Marin, Alameda, Contra Costa, and San Francisco Counties. The procurement specifically targets comprehensive refrigeration equipment maintenance, including repairs for refrigerators, freezers, ice machines, salad bars, vending machines, frozen yogurt machines, and wall-mounted air conditioning units for the Business Enterprises Program (BEP). Contractors must possess a C38 Refrigeration Contractor License, EPA Type 1 and Type 2 or Universal certifications, and demonstrate a minimum of three years professional experience. Bid submissions were due March 15, 2016, by 2:00 PM, with bid opening scheduled the same day. Service requirements include a 4-hour response time for standard calls and 6-hour response for emergencies, with service hours extending six days per week from 7:00 AM to 5:00 PM, with premium rates for after-hours, Sunday, and holiday work.

The solicitation includes a Disabled Veterans Business Enterprise (DVBE) incentive program with participation goals ranging from 1% to 5%. Parts and materials charges are strictly regulated, cannot exceed 20% of wholesale costs, and are capped at $2,000 per job unless specifically approved by the Contract Administrator. The contract term runs from Department of General Services (DGS) approval through June 30, 2018, with an option to renew for one additional year under identical terms and conditions. The total contract amount is set at $30,000 per fiscal year. Bidders must demonstrate capabilities in servicing specialized food service and vending equipment while supporting the BEP's mission of providing training and self-employment opportunities for legally blind individuals. The procurement appears designed to secure a reliable, qualified contractor capable of maintaining critical refrigeration infrastructure across multiple counties with specific technical and operational requirements.