Refrigeration Maintenance

The Commonwealth of Virginia's Piedmont Geriatric Hospital (PGH) and the Virginia Center for Behavioral Rehabilitation are soliciting qualified refrigeration maintenance services through Quick Quote solicitation QQ116108. The procurement seeks HVAC/R technicians to provide comprehensive maintenance, troubleshooting, repair, and replacement services for refrigeration equipment in PGH's kitchen and food service areas, including walk-in coolers and freezers, glycol refrigeration systems, and refrigeration components such as compressors, condensers, evaporators, and controls. Key deliverables include preventive maintenance, emergency and corrective repairs, and comprehensive documentation of all work performed, with all services required to comply with applicable local codes, health department requirements, EPA refrigerant regulations, and industry best practices. The contractor must provide a 12-month warranty on all workmanship and materials and maintain 24/7 on-call availability for emergency refrigeration failures. Qualified bidders must be registered vendors in the eVA system and are required to submit all responses electronically by April 2, 2026, at 1:00 PM, with no mandatory site visit required. All submissions must include contractor and subcontractor licensing information and proof of required insurance coverage, including workers' compensation, employer's liability ($100,000 minimum), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit) if applicable.

DSBSD-certified small businesses are eligible to participate with capped transaction fees of $500, while other businesses will be assessed transaction fees up to $1,500 per purchase order, though no specific set-asides or disadvantaged enterprise restrictions are indicated in the solicitation. No incumbent vendors or current contractors are identified in the available documentation. The Commonwealth reserves the right to make multiple awards, and one purchase order will be issued as a result of the award. Contractors and subcontractors must maintain proper licensing throughout the contract term. Payment terms provide for settlement 30 days after delivery or invoice receipt, whichever is later, with invoices submitted to PGH Finance. No specific budget range or award value is listed in the solicitation documents.