Refrigeration Equipment Preventative M&R Services (IFB S15092528)

The California Prison Industry Authority (CALPIA) is seeking a contractor to provide refrigeration equipment preventative maintenance and repair services for its Meat Processing Plant located at Mule Creek State Prison. The Invitation for Bid (IFB) No. S15092528 requires a comprehensive Preventative Maintenance Program (PMP) for refrigeration equipment, including all necessary labor, materials, equipment, tools, and associated travel expenses. Bidders must perform semi-annual maintenance on evaporators, compressor units, and condensers, with the ability to respond to emergency repairs within 24 hours of notification. The contract term is anticipated to be two years, from November 2025 through November 2027, with a potential one-year extension option. Evaluation criteria will consider best value, focusing on cost, past performance, and experience, with bidders required to submit three references demonstrating similar services completed within the past three years. The bid is due on October 14, 2025, by 3:00 PM, with maintenance services to be performed during standard business hours (Monday-Friday, 7:00 AM to 4:00 PM).

The procurement is specifically restricted to Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) vendors, creating a targeted opportunity for these designated business categories. Contractors must comply with extensive security provisions for working within California Department of Corrections and Rehabilitation facilities, including mandatory gate clearance procedures, tuberculosis testing, and background checks. The security requirements are comprehensive, covering personnel conduct, equipment management, and strict guidelines for facility entry and interaction. While specific budget ranges are not explicitly stated, the contract will involve hourly labor rates for maintenance and emergency repair services. Contractors must navigate complex security protocols, including identity verification, medical evaluations, and adherence to strict behavioral guidelines when working within correctional facility environments. The opportunity represents a specialized service contract requiring technical expertise in refrigeration maintenance and the ability to work within the unique constraints of a correctional facility setting.