Refrigeration Equipment Preventative M & R (IFB# SP06062411)

The California Prison Industry Authority (CALPIA) has issued Invitation for Bid (IFB) No. SP06062411 for preventative maintenance and repair services for refrigeration equipment at the Poultry Processing Plant located at Avenal State Prison. The procurement spans Kings County, Kingsburg City, and Kings Beach CDP, with a specific focus on comprehensive refrigeration system maintenance. The contract requires a qualified contractor to provide a Preventative Maintenance Program (PMP) involving bi-annual inspections of evaporators, compressor units, and condensers, with repair services performed during normal working hours from 7:00 AM to 4:00 PM, Monday through Friday. Bidders must demonstrate five (5) years of experience in similar services and provide three (3) references from projects completed within the last three years. The evaluation criteria will be based on best value, considering cost, past performance, and contractor experience. Critical bid submission requirements include filing by March 26, 2025, at 3:00 PM, with an anticipated contract start date of April 15, 2025. The contract term is initially set for two (2) years with a potential one-year extension option.

The procurement appears to have standard state contracting requirements, including mandatory DIR registration and prevailing wage compliance. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents include comprehensive non-discrimination policies. Contractors must comply with extensive security provisions, including gate clearance procedures, tuberculosis testing, and strict behavioral guidelines when working within CDCR facilities. Replacement parts must be new, manufacturer-approved components and will be separately ordered through CALPIA Purchase Orders. The bid documents introduce a novel requirement for contractors to disclose any use of Generative Artificial Intelligence (GenAI) technology in their proposed solutions. Though a specific contract value is not disclosed, the comprehensive maintenance and repair scope suggests a significant operational investment. Potential bidders must carefully review the attached documents, including Security Provisions, Bidders Instructions, and General Provisions, which outline detailed compliance expectations and contractual terms.