Refrigerated Mobile Storage Trailer

Polk School District School Nutrition Services in Georgia has issued a Request for Proposal (RFP) for the procurement of one new, commercial-grade refrigerated mobile storage trailer. The solicitation seeks a Polar King 6' x 14' Refrigerated Trailer with Air-Tow ground-level loading system or an approved equal that meets specified requirements for safe transport and temporary cold storage of food products supporting school nutrition operations. The trailer must meet detailed specifications including exterior dimensions of approximately 6 feet by 14 feet, a minimum load capacity of 10,000 pounds, a gross vehicle weight rating of approximately 17,000 pounds, a temperature operating range of 0°F to 50°F, a commercial-grade refrigeration system with digital temperature control, seamless fiberglass or composite insulated panels with food-safe interior surfaces, reinforced flooring, hydraulic or air-suspension ground-level lowering deck system, E-Track cargo restraint system, rear cargo door, electrical shore power connection with generator capability, and a heavy-duty bumper pull hitch rated for the trailer GVWR. Proposals will be evaluated on price (40 points), compliance with specifications (25 points), product quality and durability (15 points), warranty and service support (10 points), delivery timeframe (5 points), and vendor experience/references (5 points). The RFP was issued on March 16, 2026, with a deadline for written questions and proposal submission of April 3, 2026 at 10:00 a.m. EST. Proposals must be emailed to Sheila Jennings, School Nutrition Director at sheila.jennings@polk.k12.ga.us, with proposal opening occurring on April 3, 2026 at 10:00 a.m. EST at Polk School District Nutrition Services, 2221 Old Cedartown Road, Cedartown, Georgia 30125. Contract award is pending School Board approval at the April 14, 2026 board meeting, with award anticipated within approximately 60 days of proposal opening.

The RFP does not specify any set-aside designations or restrictions limiting organizational eligibility to respond based on disadvantaged enterprise status or other categorical restrictions. No incumbent vendors or current contractors are identified in the solicitation. The initial contract term covers School Year 2026 with an extension option of up to three months at the same proposal pricing and a renewal option available by mutual written agreement. All proposal prices must include packing, transportation to the delivery site, and no separate fuel charges will be added to invoices, with the vendor responsible for delivery with setup, operational verification, and basic operating instructions. The manufacturer warranty on the trailer structure and refrigeration system must include a minimum one-year comprehensive warranty. No specific award value or budget range is disclosed in the RFP; however, award will be made to the lowest responsive and responsible proposer meeting all terms, conditions, and specifications.