REF - Refuse Collection Services

The Southwest Virginia Regional Jail Authority is soliciting proposals through this Request for Proposals (RFP) for refuse collection and disposal services at two regional jail facilities located in Abingdon and Duffield, Virginia. The procurement encompasses collection services from six eight-cubic-yard containers at the Abingdon facility (minimum four pickups weekly) and seven eight-cubic-yard containers at the Duffield facility (minimum two pickups weekly), with emergency availability to prevent overflow. Qualified contractors must demonstrate experience serving similar governmental entities, submit detailed cost breakdowns for container rental and disposal fees, provide implementation plans, and furnish references from at least three comparable clients. Required qualifications include workers' compensation insurance, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate (naming the Commonwealth as additional insured), and automobile liability of $1,000,000 combined single limit. Proposals will be evaluated based on contractor qualifications and experience, fair and reasonable fee structures using fixed schedules, and client references, with the lowest price not guaranteed award. An optional pre-proposal conference and facility tour is scheduled for May 6, 2026, at 9:00 AM, written questions must be submitted by May 14, 2026, with responses provided by May 20, 2026, sealed proposals are due June 3, 2026, at 2:00 PM, and the contract will commence July 1, 2026, continuing through June 30, 2029, with two optional one-year renewal periods.

The RFP does not specify any set-aside designations or restrictions on organization types that can respond. No incumbent vendors or current contractors are identified in the procurement documentation. The authority encourages offerors to provide alternative proposals for cost-effective service delivery and additional pricing for recycling services including paper, cardboard, aluminum, glass, and plastic. Price escalations are limited to three percent annually after an initial 365-day period with no adjustments, justified by documented material cost changes using the Consumer Price Index as a guide, with 30 days' advance notice required. The SWVRJA reserves the right to cancel the contract without penalty upon 60 days' written notice and to request drug testing and criminal background checks of awarded vendor employees working in secured areas. No specific budget range or award value is listed in the available documentation.