RECS RFP Design for Remodel Existing Spaces AMRTC

The Minnesota Department of Administration's Real Estate and Construction Services (RECS) is seeking architectural and engineering services to design a comprehensive remodel of existing spaces at the Anoka Metro Regional Treatment Center (AMRTC) in Anoka County. The project involves relocating the pharmacy and creating a new procedure suite that includes an electroconvulsive therapy (ECT) unit, dental, and clinical services. Proposers must demonstrate expertise in healthcare facility design and provide detailed qualifications through Exhibit C, which requires submission of firm information, key personnel resumes, and relevant project experience. The evaluation criteria will emphasize key personnel qualifications, project experience, approach and methodology, unique qualifications, and the fee proposal. A mandatory pre-proposal site visit is scheduled for November 6, 2024, with subsequent key dates including answers to proposer questions on November 18, 2024, at 3:00 p.m. CT, and final proposal submissions due on November 20, 2024, at 12:00 Noon CT. The design work is expected to commence in December 2024, with project completion targeted for December 2025, and the total construction cost estimated between $1 million to $1.5 million.

The state has implemented provisions to support small and diverse businesses through its Small Business Procurement Program, which allows potential preferences for small businesses, minority-owned businesses, women-owned businesses, and businesses located in economically disadvantaged counties. The fee structure is structured as a percentage-based contract, not to exceed 7-8% of the total construction costs, with specific limitations on reimbursable expenses such as printing, mailing, and long-distance telephone costs. Proposers must submit a comprehensive fee proposal (Exhibit B) detailing professional services across various design phases, including Schematic Design, Design Development, Construction Documents, Bidding, and Construction Phase Administration. The contract requires 20 site visits during the Construction Phase and mandates compliance with state requirements, including insurance certifications, affirmative action compliance, and prohibitions on foreign outsourcing. Firms must provide their Minnesota tax ID, federal tax ID, and vendor number, and confirm agreement to the State/Designer Basic Services Agreement.