Rebid*Bitumen Adhesive Trailer - DOTD

The Louisiana Department of Transportation and Development (DOTD) is seeking to procure two trailer-mounted bitumen adhesive applicators through a competitive bidding process. The solicitation, identified as number 3000024566, specifically targets a specialized road construction equipment piece designed to heat and dispense thermal adhesive bitumen material on roadways. The procurement opportunity is centered in East Baton Rouge Parish and Baton Rouge City, with a bid submission deadline of April 29, 2025, at 10:00 AM CST. Bidders are required to provide a Trantex TXEQ-2001-2 trailer or an equivalent model, with comprehensive documentation including a W-9 form, detailed technical specifications compliance, and proof of equipment capabilities. The evaluation criteria will focus on identifying the lowest responsive and responsible bidder who meets all technical specifications, with the state reserving the right to reject individual line items. Deliverables must include the new equipment, complete documentation (bill of sale, certificate of origin, service manuals), and compliance with state and federal safety standards.

The procurement opportunity includes several notable preferences and restrictions that may impact vendor eligibility. Louisiana vendors with a workforce comprised of at least 50% Louisiana residents may receive preference, and there is a strong emphasis on Louisiana-produced or United States-manufactured products. Vendors must certify compliance with anti-discrimination policies and demonstrate authorization to submit bids. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, the bid includes provisions requiring vendors to comply with civil rights laws. The contract allows for potential renewal for up to two additional 12-month periods, with electronic funds transfer (EFT) preferred for payment. While a specific budget range is not detailed, bidders are required to include all applicable fees in their unit pricing, which must cover transportation, freight, inside delivery, unpacking, assembly, and debris removal. Notably, the specification requires that successful vendors have at least one authorized dealer within Louisiana capable of providing parts and service, ensuring local support for the procured equipment.