Rebid Residential Life HVAC Preventative Maintenance Services

Louisiana State University's Board of Supervisors has issued an Invitation to Bid (ITB) with solicitation number RFQ-0000002647 for Residential Life HVAC Preventative Maintenance Services covering six campus residential buildings: McVoy Hall, Miller Hall, Herget Hall, Pentagon Activity Center, Old President's House, and Taylor Hall. The procurement seeks qualified HVAC contractors to provide comprehensive preventative maintenance services, with each unit receiving three operational maintenance visits and one annual comprehensive inspection per year, along with quarterly filter replacements. The contract will be effective from the award date until June 30, 2026, with potential extensions for two additional one-year periods. Contractors must possess a Louisiana Commercial Contractor's License with Mechanical and/or HVAC classification and provide comprehensive insurance coverage. The bid is due on November 13, 2025, at 11:00 AM CT, with electronic submissions required to lsubids@lsu.edu, and the procurement is structured as an "All or None" award based on quarterly pricing for each building. LSU will evaluate bids using a lowest responsible and responsive supplier criteria, with the ability to cancel the contract for non-performance or convenience.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The maintenance services will cover a comprehensive range of HVAC systems, including air handler units, DX units, fan coil units, VRVs, cassettes, heat recovery units, and other specialized equipment. Contractors will be required to submit quarterly invoices with detailed service reports and an annual summary report documenting performed services and recommended upgrades or replacements. The continuation of the contract is contingent upon appropriate legislative funding. While specific award values are not explicitly stated, the scope suggests a multi-building, comprehensive maintenance contract with potential for significant annual value. The procurement allows for potential contract extensions, indicating a desire for long-term service relationship with a qualified HVAC maintenance provider capable of managing complex residential facility infrastructure.