Rebid R1 Synthetic Ivy Pilot - Various Locations

The Oregon Department of Transportation (ODOT) is conducting a Request for Competitive Quotes (RFCQ No. S-73000-00012610) for a Synthetic Ivy Pilot project located in Multnomah County. The procurement involves installing synthetic ivy on sound walls at three specific highway locations: I-5 SB (430 linear feet), I-405 5th Street Entrance Ramp (350 linear feet), and I-84 EB (500 linear feet). The contractor will be responsible for installing Turf & Ivy Solutions Simplico Ivy or an approved equivalent on the lower 7 feet of selected walls, providing all necessary labor, materials, transportation, equipment, and services. Key project requirements include being manufacturer-certified, using 100% recycled low-density polyethylene resin with flame retardant and UV blocking properties, and conducting monthly maintenance services including inspections, repairs, and debris removal. The project has strict completion deadlines, with substantial completion required by May 15, 2025, and final completion by May 30, 2025. Quotes must be submitted through the OregonBuys system by February 5, 2025, and will be evaluated based on responsiveness, lowest bid, and the contractor's active Construction Contractors Board license and performance record.

The contract includes specific provisions for Emerging Small Businesses, requiring participant businesses to perform at least 51% of the labor using their own workforce. Contractors must be registered with the State of Oregon and provide certificates of insurance, including Commercial General Liability insurance of $1 million per occurrence and $2 million aggregate, Commercial Automobile Liability insurance of $1 million combined single limit, and Workers' Compensation Insurance with coverage limits of at least $500,000 per accident. The project is subject to Bureau of Labor and Industries (BOLI) prevailing wage requirements for Region 2 when the contract amount exceeds $50,000. Preliminary bid results indicate two companies submitted bids: Coast Industries Northwest Inc. with a total bid of $231,592.00 and DallumBuildCo LLC with a bid of $298,942.23. The project will cover approximately 8,960 square feet of synthetic ivy installation and includes six months of monthly maintenance service. Liquidated damages are specified at $2,500 per calendar day for delays in substantial completion, with additional penalties for unauthorized lane closures and traffic holding.