REBID LSCC Window Covering Upgrade Project

The City of Palo Alto Public Works Department is conducting an Invitation for Bids (IFB #IFB196908A) for the REBID LSCC Window Covering Upgrade Project at the Lucie Stern Community Center located at 1305 Middlefield Road, Palo Alto, California. This is a service procurement requiring comprehensive removal and replacement of window coverings throughout the facility. The scope encompasses removal of existing window drapery and hardware with fabrication and installation of new pinch pleat drapery using city-furnished Knoll Rendezvous fabric (145 yards in Ice Storm color) for 25 windows; removal and replacement of existing window shades with fabrication and installation of new flat roman shades using city-furnished Designtex blackout material (95 yards) for office spaces; and removal and installation of new roller shades using vendor-supplied Thompson Light Filtering material in Beige for 8 door glass openings. The contractor must furnish all required mounting hardware, steel tubing rods with oil-rubbed bronze rings, track systems, linings, accessories, and complete all labor including field dimension verification, demolition, fabrication, installation, adjustment for proper operation, debris removal, final cleaning, and patch and touch-up painting to match existing finishes. Qualified contractors must possess a valid California Contractor's License in Class B, C-61, or D-52, maintain current California Department of Industrial Relations (DIR) registration for public works, and comply with prevailing wage requirements under California Labor Code Sections 1720 et seq. Bids are due electronically through the City's procurement portal at https://procurement.opengov.com/portal/palo-alto-ca by 3:00 p.m. on April 10, 2026, with work anticipated to commence on or about June 1, 2026, and completion required within thirty calendar days of the Notice to Proceed. A mandatory bid walk is required prior to submission, and a lump sum bid must cover all labor, contractor-supplied materials, tools, and equipment necessary for project completion.

There are no designated set-asides or restrictions limiting responses to disadvantaged enterprises or specific organization types; however, all prime contractors and subcontractors must maintain current DIR registration and comply with prevailing wage and public works requirements. Within ten business days of award, the successful bidder must furnish both Performance and Payment Surety Bonds, each equal to 100 percent of the contract sum, from a surety admitted and authorized to conduct business in California; additionally, for bids exceeding $25,000, bid security of no less than ten percent of the aggregate bid amount is required at time of submission. Liquidated damages are assessed at $300 per day for unexcused delays in completion beyond the thirty-calendar-day contract period. The City will award the contract to the lowest responsive and responsible bidder and reserves the right to reject all bids or award multiple contracts if deemed in the City's interest. No incumbent contractors or existing vendors are identified in the procurement documents, and the project requires compliance with all California Building Standards, flame resistance standards including NFPA 701-2010 and California Title 19 testing requirements, and a 25-year manufacturer's warranty on roller shade operating parts from the date of project acceptance. The specific contract award value is not disclosed in the publicly available procurement materials, though the bid security requirement of ten percent for bids exceeding $25,000 suggests the anticipated project value likely exceeds that threshold.