Rebid* - Instrument Services - LDH

The Louisiana Department of Health (LDH) through the Office of State Procurement is soliciting bids for a comprehensive Instrument Services contract (RFx Number 3000024745) covering maintenance, service plans, and consumables for scientific instruments manufactured by PerkinElmer. The procurement specifically targets 23 line items involving spectrometers, autosamplers, chillers, and analyzers, with a focus on providing Original Equipment Manufacturer (OEM) certified service plans. Bidders must demonstrate technician certification from PerkinElmer and provide service plans with features including priority response (48-72 hours), unlimited repair service, remote support, software updates, and emergency breakdown visits. The contract is structured for an initial one-year period beginning July 1, 2025, or upon award date, with options to renew for two additional 12-month periods, not exceeding a total of 36 months. The bid opening is scheduled for June 24, 2025, at 10:00 AM CST, with both electronic and non-electronic submission options available. Evaluation criteria emphasize responsiveness, responsibility, and compliance with proprietary specifications, with the state intending to award on an all-or-none basis to the lowest qualified bidder.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is limited to OEM-certified providers for PerkinElmer instruments, which may inherently restrict potential bidders. Electronic submissions will be processed through the Louisiana Procurement and Contract Network (LaPac), requiring vendors to register in the LAGOV Vendor Portal. While specific budget ranges are not detailed, the comprehensive nature of the contract suggests a significant potential value, covering maintenance and service for multiple scientific instruments across the Louisiana Department of Health's Office of Public Health. The contract requires comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, and Automobile Liability with specified minimum coverage limits. Payment will be processed electronically, with LaCarte procurement cards used for purchases under $5,000 and Electronic Funds Transfer (EFT) available for larger transactions. Bidders are expected to include transportation/freight charges, inside delivery, unpacking, and debris removal in their pricing, with unit prices to remain firm throughout the contract period.