REBID - IFB 25MLD006 - Calibration and Certification of Equipment used for Vapor Recovery

The California Air Resources Board (CARB) is issuing an Invitation for Bid (IFB) for calibration and certification services of equipment used in vapor recovery systems at gasoline dispensing facilities. The procurement requires NIST-traceable calibrations of eleven specialized pressure measurement instruments, including Ashcroft and Heise modules with varying accuracy levels and pressure ranges, to be performed either annually or semi-annually as specified. All work must be conducted at the contractor's facility and include comprehensive support encompassing labor, transportation, personnel, materials, supplies, equipment, and training. Qualified bidders must hold ISO/IEC 17025 certification, employ qualified metrology personnel with relevant experience, demonstrate possession of NIST-traceable instruments meeting ASME recommendations, and prove ability to conduct business in the United States. Additionally, bidders are required to maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation with $1,000,000 employers' liability limits. The bid submission deadline is April 9, 2026, at 11:00 am PST, with virtual bid opening scheduled for 2:00 pm PST the same day, a notice of intent to award posted on April 16, 2026, and an estimated contract start date of May 29, 2026. The contract term is thirty-six months with no renewal options available.

This procurement includes set-aside opportunities for disadvantaged enterprises, with a Disabled Veteran Business Enterprise (DVBE) incentive of up to 5% available for certified DVBE participation and a 5% preference available for certified Small Business or Microbusiness entities. No incumbent vendors or existing contractors were identified in the procurement documentation, and there are no technology integration requirements noted. The total contract budget is $25,554.00, and all bids exceeding this amount will be subject to rejection. Bidders must submit electronically via email with file sizes not exceeding 50 MB and must complete all required attachments including cost sheets, references, certifications, and qualifications documentation. The all-inclusive pricing structure ensures that the contract cost encompasses all services, materials, and support necessary for the duration of the three-year engagement.