Rebid - 2017 Statewide State Park Managers Meeting

The Pennsylvania Department of Conservation and Natural Resources' Bureau of State Parks is seeking a qualified hotel or motel facility to host the 2017 Statewide State Park Managers Meeting from March 21-23, 2017. The procurement is a rebid for comprehensive event services, requiring an accredited lodging facility located within a 5-mile radius of Gettysburg National Military Park. Specific requirements include providing guest rooms, meeting rooms, audiovisual equipment, meals, breaks, and free on-site parking for participants. The facility must accommodate multiple meeting rooms and guest rooms, with precise specifications outlined in the Statement of Work. The bid was originally posted on November 9, 2016, with a response deadline of November 16, 2016. Evaluation criteria appear to focus on the lowest responsive and responsible bidder, with emphasis on meeting the detailed logistical and service requirements specified in the procurement documents. Electronic bid submissions are mandatory, and the contract includes provisions for potential renewals up to four additional 4-year terms.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract does not indicate information about incumbent vendors or existing technological infrastructure requirements. While specific budget ranges were not disclosed, the procurement involves a fixed-price contract with potential for future renewals. The Commonwealth of Pennsylvania will be tax-exempt for hotel occupancy taxes, and the successful bidder must comply with comprehensive terms and conditions including nondiscrimination policies, contractor integrity requirements, and background check provisions. Invoicing will be conducted electronically, and the contract includes provisions for potential excess food donation to nonprofit organizations. The procurement is specifically focused on Adams County and the Gibraltar Census Designated Place, targeting a precise geographic location for the state park managers' conference venue.