Re-Post of HHS0016050 - Vehicle Upholstery Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for as-needed vehicle upholstery services at San Antonio State Hospital (SASH) and San Antonio State Supported Living Center (SASSLC). The solicitation seeks a contractor to provide comprehensive upholstery maintenance and repair for state vehicles, covering materials including vinyl, cotton, polyester, leather, faux leather, olefin, polypropylene, and linen. Qualified bidders must be located within 50 miles of the service locations and demonstrate a minimum of five years of relevant experience, with three verifiable references required. The initial contract term runs from September 1, 2025, through August 31, 2026, with potential two optional one-year renewals at HHSC's discretion. Key procurement dates include August 11, 2025, for question submissions, August 13, 2025, for question responses, August 18, 2025, for HUB subcontracting plan courtesy review, and the final bid response deadline of August 25, 2025, at 10:30 AM Central Time. Contractors must provide secure vehicle storage and maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, and professional liability insurance.

The solicitation includes a Historically Underutilized Business (HUB) participation goal of 26%, requiring all respondents to submit a completed HUB Subcontracting Plan regardless of their HUB status. Bidders must demonstrate good-faith efforts to include HUB vendors through various methods, such as using only HUB vendors, participating in the Mentor-Protege Program, or conducting proper vendor notifications. The historical spending for similar services is approximately $29,999.99 for the period September 1, 2025, through August 31, 2026, though HHSC provides no guarantee of contract volume or compensation. The procurement allows for single or multiple awards based on best value to the state, with firm, fixed pricing required for the contract duration. Potential price adjustments are permitted only at HHSC's sole discretion and would be tied to Consumer Price Index changes. Non-compliance with HUB requirements may result in contract breach and potential debarment from state contracting for up to five years through the CPA Vendor Performance and Debarment Program.