RE-bid synthetic turf grooming maintenance & testing

The White Plains City School District is seeking a labor and material contract for Synthetic Turf Grooming Maintenance & Testing services, specifically covering three synthetic turf athletic fields: White Plains High School Field 12, White Plains High School Louck's Field 8, and Highlands Middle School Parker Stadium. This re-bid (Bid #F2025-74(2)) is soliciting qualified vendors to provide comprehensive maintenance and testing services from July 1, 2025, through June 30, 2026, with potential contract extensions up to a total of 36 months. Bidders must be A-TURF certified and comply with prevailing wage rates, with specific maintenance requirements including infill maintenance, rotary brushing, magnet sweeping, and annual G-Max testing. The procurement requires detailed pricing submissions, including per-occurrence maintenance rates for each field, hourly rates for regular and overtime services, and a material markup percentage. Bids are due on Thursday, July 24, 2025, at 1:00 PM, with extensive documentation requirements including NYSDOL registration, insurance documentation, financial statements, references, and various certification forms.

The contract does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit comprehensive documentation demonstrating compliance with New York State Labor Laws, including proof of sexual harassment policies, Iran divestment compliance, and federal exclusion list verification. While a specific budget range is not disclosed, the bid requires detailed pricing structures with differentiated rates for various service scenarios. Vendors must provide proof of financial stability, professional certifications, and the capability to perform skilled maintenance across multiple athletic synthetic turf fields. The procurement emphasizes technical competence, with strict requirements for worker qualifications, maintenance protocols, and annual performance testing. The district reserves the right to extend the contract for two additional 12-month periods, suggesting potential long-term engagement for the successful bidder.