Re-Bid Procurement of Nursing LLab Simulation Equipment - CHange is Specification and Bid form - replaced bid document

Nicholls State University Purchasing Department is requesting sealed bids for the supply, delivery, installation, configuration, testing, and implementation of an integrated clinical simulation laboratory management system and Audio/Visual infrastructure for the New Nursing Building in Thibodaux, Louisiana, with bids due October 13, 2026 at 3:00 p.m. Central Standard Time.

The scope encompasses cloud-based simulation management software (SimCapture Enterprise), multi-room AV recording and debriefing equipment, hardware de-installation and relocation from existing facilities, system implementation, and user acceptance testing. All equipment must match existing Laerdal equipment currently in use and integrate natively with the SimCapture Enterprise system and LLEAP platform without translation software. Deliverables include 12 SimCapture Enterprise Cloud annual subscriptions, 19 Advanced Audio Packages for ceiling mount, 19 Hardware Paging Speaker Packages, 44 PTZ Camera Packages, 13 Hardware Paging Stations, 12 HDMI-to-IP Encoder devices, 14 Telephone Tap packages, and 1 Hallway Paging Speaker Package, along with associated installation and support services.

The contract term commences upon award notification and continues until final delivery and acceptance of all deliverables, not to exceed twelve months unless renewal terms are specified. Bid prices must be quoted on a net basis F.O.B. Nicholls State University Destination, inclusive of all delivery charges and fees, with prices remaining firm for a minimum of 30 days. Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The successful bidder must furnish a Performance Bond and a Certificate of Insurance evidencing Workers Compensation ($500,000 Employers Liability minimum), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate minimum), and Automobile Liability ($1,000,000 combined single limit), naming Nicholls State University as an additional insured with waiver of subrogation. All insurance carriers must maintain A.M. Best ratings of A-:VI or higher. The University will provide necessary network infrastructure including PoE/PoE+ data drops and 110V AC power near rack locations. Bids must be submitted electronically to bids@nicholls.edu; public bid opening will occur via Zoom at the same date and time. No pre-bid conference is mandatory, though prospective bidders may contact the Purchasing Department to visit the jobsite. Award will be made on an all-or-none basis to the lowest responsible and responsive bidder, though the University reserves the right to award items separately, grouped, or in combination as deemed in its best interest.