Rapid Hardening Concrete Patching Product

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on June 16, 2020, on behalf of the Division of Highway Maintenance to procure rapid hardening concrete patching material for Elliott County and all twelve Highway Districts throughout Kentucky. The solicitation seeks 50 tons of non-fiber reinforced, rapid-setting concrete patching material supplied in 50-pound multi-wall water-resistant bags, with the product required to be Duracal or an approved equivalent meeting specific performance standards. The material must set within 35 minutes or less, handle normal traffic within one hour of setting, perform in temperatures as low as 32 degrees Fahrenheit, and withstand freeze-thaw cycles, salt applications, and heavy traffic, with a minimum cement content of 90 percent per bag and approval from the Kentucky Transportation Cabinet Division of Maintenance. Bidders were required to submit written questions by June 17, 2020 at 4:00 PM, with Commonwealth responses provided by June 19, 2020 at 4:00 PM, and bids closed on June 25, 2020 at 10:00 AM with a tentative award date of July 15, 2020. The initial master agreement period is one year from award with four optional one-year renewal periods available by mutual written approval, and pricing must be quoted on an F.O.B. Destination Freight Prepaid basis with vendors required to specify delivery timeframes in calendar days after receipt of delivery orders. Evaluation is based on lowest price (weighted at 95 points) and best delivery time (weighted at 5 points), with past vendor performance considered in determining contractor responsibility, and no price increases are permitted during the first 12 months, with only one price increase allowed during the contract period based on documented industry-wide changes.

Kentucky resident bidders receive reciprocal preference scoring, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preferential consideration. All bidders must comply with affidavit requirements regarding campaign finance compliance, tax registration, workers' compensation, and prohibitions under KRS 11A.236, with electronic submission to KYTC.Bids@ky.gov or mailed delivery via US Postal Service, UPS, or FedEx required by the closing deadline and hand-delivery explicitly prohibited. Late deliveries result in a 1 percent per day deduction from invoices unless delays result from factors outside the vendor's control, and the Commonwealth reserves the right to require price decreases to reflect any industry-wide price reductions. The solicitation references a district map attachment defining geographic and jurisdictional boundaries to establish the scope of the contracting entity's service delivery area across the specified districts. No specific budget range or award value is stated in the solicitation documents, though the scope of 50 tons of material for statewide highway maintenance suggests a substantial procurement volume. The contract will serve the Division of Maintenance and all twelve Highway Districts, establishing a master agreement framework for ongoing supply of approved rapid hardening concrete patching products across Kentucky's transportation infrastructure.