Rapid Hardening Concrete Patching Material with Aggregate

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bids (RFB) for the procurement of 70 tons of rapid hardening concrete patching material with aggregate for use in Elliott County. The material must be supplied in 50-pound multi-wall, water-resistant bags (55-pound bags are acceptable) and must meet specific performance standards, including setting within 35 minutes or less, handling normal traffic within one hour after setting, and performing in temperatures as low as 32 degrees Fahrenheit while withstanding freeze-thaw cycles, salt applications, and heavy traffic. The specification calls for Quikrete's Rapid Road Repair or an approved equivalent with a minimum of 80 percent cement per bag, primarily for repairing potholes in concrete bridge decks. Bids were due on March 21, 2019, at 10:00 a.m. Eastern Time, with a tentative award date of April 1, 2019, and written questions were due by March 12, 2019, with responses posted March 13, 2019. The evaluation was based on a best value approach using 95 points for price and 5 points for delivery time, with the lowest-priced bidder receiving maximum points and a one percent per day deduction applied to invoices for each day delivery was delayed beyond the contracted due date. The master agreement was to be effective no sooner than May 1, 2019, and expire April 30, 2020, with the option to extend for additional one-year periods with written approval from both the vendor and KYTC Division of Purchases. All pricing shall be quoted on an F.O.B. Destination basis, with the vendor responsible for all shipping and freight charges, and payment would be made within 30 working days of receipt of goods and invoice, with a one percent per month penalty for payments exceeding this period.

The procurement included standard Kentucky procurement requirements and preferences for resident bidders and qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities. Bidders were required to submit sealed bids to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with online bidding prohibited, and all submissions required a signed face of solicitation, completed bid information, certificate of authority for foreign entities, required affidavits addressing campaign finance compliance and tax obligations, and specification sheets if bidding an approved equal. The product must appear on the KYTC Division of Materials approved list, and the contract was subject to Kentucky Revised Statutes and applicable administrative regulations, including nondiscrimination requirements. The contract was available for use by all divisions and agencies of the Kentucky Transportation Cabinet and could be extended to other state agencies and political subdivisions with vendor and Finance Cabinet consent. While no specific budget range was disclosed in the solicitation documents, the unit pricing structure and requirement for 70 tons of material would determine the overall contract value based on the lowest responsive and responsible bid submitted.