Rapid Hardening Concrete Patching Material

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for rapid hardening concrete patching material to support road and bridge maintenance operations across Elliott County and potentially other Kentucky jurisdictions. The solicitation seeks seventy bags of rapid hardening concrete patching material supplied in fifty-pound multi-wall, water-resistant tight bags, with fifty-five-pound bags also acceptable, meeting a minimum eighty percent cement content per bag and conforming to Quikrete's Rapid Road Repair specifications or approved equivalents on the Kentucky Transportation Cabinet/Division of Materials approved list. The material must set within thirty-five minutes or less, handle normal traffic within one hour after setting, and demonstrate performance capability in temperatures as low as thirty-two degrees Fahrenheit with resistance to freeze-thaw cycles, salt applications, and heavy traffic. Bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) website at https://vss.ky.gov by March 4, 2024, at 1:30 p.m. Eastern Time, with the deadline for written questions set for February 21, 2024, at 4:00 p.m. and Commonwealth responses due by February 22, 2024, at 4:00 p.m. The tentative award date is March 8, 2024, with the master agreement contract running from May 1, 2024, through April 30, 2025, plus four optional one-year renewal periods. Evaluation will utilize a best value ranking approach with ninety-five points allocated to price and five points to delivery time, with the lowest-priced bid receiving maximum points and subsequent bids scored proportionally; vendors must guarantee delivery within a specified number of calendar days after receipt of a delivery order and accept a one percent per day deduction from invoices for late deliveries. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with prices firm for the first twelve months and only one price increase permitted thereafter, justified in writing at least thirty days in advance based on industry-wide price changes.

The solicitation incorporates reciprocal bidder preferences for Kentucky residents as defined in KRS 45A.490-494, with qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit agencies receiving preferences of twenty and fifteen percent of maximum points respectively. An Annual Affidavit for Bidders, Offerors and Contractors must be completed and notarized by all bidders to certify compliance with Kentucky campaign finance laws under KRS 45A.110 and 45A.115. No incumbent vendor is identified in the solicitation documents, and the contract is available for use by the KYTC Division of Maintenance, Districts 1-12, with potential extension to other state agencies and political subdivisions contingent on vendor consent. The procurement documents do not specify an explicit budget range or award value; however, the estimated quantity of seventy bags and the firm pricing structure for the initial twelve-month period will determine the total contract value upon bid evaluation. All supplies will be shipped F.O.B. Destination Freight Prepaid and Allowed to the receiving agency, with the vendor responsible for all shipping and freight charges included in the quoted price.