Ranges, LP gas, purchase and delivery, term contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for the purchase and delivery of LP gas ranges under a 12-month initial term contract with options to renew for four additional 12-month periods. The procurement seeks eleven stainless steel, freestanding propane ranges across five line items, including four 36-inch IMPERIAL Model #IR-4-G12 units, one 48-inch IMPERIAL Model #IR-4-RG24 unit, one 60-inch IMPERIAL Model #IR-6-RG24 unit, three 36-inch IMPERIAL Model #IR-6 units, and two 48-inch IMPERIAL Model #IR-6-G12 units, all with specified BTU ratings, burner configurations, and oven specifications. All equipment must be new, factory-warranted, and accompanied by shop repair manuals and maintenance instructions, with delivery on an F.O.B. destination basis and the vendor retaining title and assuming all transportation costs and risks. Vendors must submit firm, fixed unit prices for each item that remain firm for 90 days from the date of opening and throughout the initial and any subsequent renewal terms, with responses due by February 24, 2020, at 4:00 p.m. local time via fax or email. The contract will be awarded on an all-or-none, lowest responsive and responsible quoter basis, and all vendors and any subcontractors must be registered in the County's Vendor Self Service (VSS) system.

The County offers preference to small, minority, and women-owned businesses (S/M/WBE) certified by Palm Beach County, with awards potentially made to certified small businesses within ten percent of the lowest responsive, responsible vendor price. Additionally, a five percent local preference is available for vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. Payment is contingent upon receipt, acceptance, and proper invoicing with the purchase order number included. The RFQ does not identify any incumbent vendors or specific budget range; however, the contract value is estimated based on the purchase of eleven units over the 12-month initial term, with the contract duration or value contingent upon County discretion regarding estimated amount expenditure.