Random Moment Time Study Solicitations

The Michigan Department of Technology, Management and Budget-Central Procurement Services is soliciting proposals for a comprehensive Random Moment Time Study (RFP No. 250000001016) encompassing three distinct statements of work: School Based Services RMTS and Claims Development, PACAP Optimization, and No Wrong Door Time Study Administration. The procurement seeks a contractor to provide web-based systems for time studies across multiple state agencies, including 56 Intermediate School Districts, Detroit Public Schools, and various state health and human services programs. Specific deliverables include developing time study platforms, generating quarterly and annual reports, maintaining staff pool lists, performing administrative claims calculations, and supporting Medicaid reimbursement methodologies. The evaluation criteria will assess proposals across four categories: Product Quality (40%), Service Capabilities (20%), additional sections (10%), and Vendor Questions Worksheet (30%), with proposals needing to score 80 or more technical points to be considered. The solicitation was released on March 6, 2025, with proposals due on March 27, 2025, at 3:00 p.m. Eastern Time, and an anticipated contract start date of October 1, 2025, with a potential five-year term through September 30, 2030.

While no specific set-aside designations or restrictions for disadvantaged enterprises were explicitly stated in the documents, the state emphasized considering overall economic impact and potential Michigan business contributions in the evaluation process. The contract appears to have a significant budget range, with anticipated annual costs covering consulting services, system administration, and hosting fees for multiple time study instances across different state programs. The procurement will require robust IT infrastructure, compliance with federal and state regulations, and integration capabilities with existing state systems. Contractors must meet comprehensive requirements for data security, accessibility standards, and IT policies, with provisions for potential federal funding sources. Technical qualifications include maintaining customer service availability during standard state working hours, providing dedicated support channels, and ensuring continuous, uninterrupted service throughout the contract period. While no incumbent vendors were identified, the contract allows for potential renewal of up to two additional one-year periods at the state's discretion, suggesting flexibility in long-term vendor relationships.