Railroad Inspection Service

The City of Madison, Wisconsin's Traffic Engineering department is seeking qualified consultants to perform comprehensive Railroad Inspection Service at 19 different locations across Madison and Fitchburg. This Request for Bids (RFB) requires contractors to complete a three-phase inspection process for each location, which includes extensive documentation research, thorough review of event log data, and comprehensive field testing to verify traffic and crossing light sequencing and clearance times. Consultants must provide a final product package containing completed inspection forms and secured documentation. The bid requires electronic proposal submission with multiple mandatory forms, including a signature affidavit, vendor profile, cost proposal, and references. Key procurement dates include a bid question deadline of March 21, 2025, answer posting on March 24, 2025, and final proposal submissions due on March 28, 2025 at 2:00 PM CST. Bidders are expected to provide an all-inclusive, not-to-exceed fixed fee for each of the 19 inspection locations.

The solicitation incorporates standard local government procurement provisions, including local vendor preference and affirmative action requirements. While specific set-aside designations are not explicitly detailed in the document, the bid suggests a commitment to inclusive procurement practices. The City has structured the bid to allow for potential contract modifications and appears open to various qualified consulting firms. The document does not specify incumbent vendors or provide explicit budget ranges, instead instructing bidders to submit fixed-fee proposals for the comprehensive inspection services. Contractors will need robust capabilities in railroad infrastructure inspection, traffic signal systems analysis, and detailed documentation preparation to successfully compete for this opportunity. The procurement approach indicates the City of Madison is seeking a thorough, systematic approach to verifying critical transportation infrastructure safety and operational efficiency across multiple intersections.