Radiotherapy equipment for the school of veterinary medicine(UW-MAD)[20-0045]

The University of Wisconsin-Madison is seeking bids for a comprehensive radiotherapy equipment system for the School of Veterinary Medicine through a Request for Bid (RFB) numbered 20-0045. The procurement seeks a complete radiotherapy system that includes treatment delivery equipment, a treatment planning system, and quality assurance capabilities. Bidders must submit responses by 2:00 p.m. Central Standard Time on November 19, 2019, to the Purchasing Services located at 21 N. Park Street, Suite 6101, Madison, Wisconsin. The successful vendor must provide equipment installation at 2015 Linden Drive, Madison, WI, with acceptance testing required within ten days of installation. Bidder qualifications include demonstrating five years of radiotherapy equipment experience and providing three client references from comparable institutions within the past three years. The University reserves the right to conduct oral presentations, product demonstrations, and on-site vendor visits during the evaluation process. Pricing must be submitted on an FOB Destination Installed basis, with all associated costs incorporated into the unit price.

The University has established a Supplier Diversity Program with specific set-aside goals, aiming to award 5% of the contract value to certified Minority Business Enterprises and 1% to Disabled Veteran-Owned Businesses. A trade-in allowance is available for the removal of the existing TomoTherapy Hi-Art System, which suggests this procurement is a replacement or upgrade of current radiotherapy infrastructure. Bidders must carry liability insurance of at least one million dollars and are expected to provide comprehensive documentation, including all necessary packing, freight, insurance, setup instructions, and manuals. The University qualifies for governmental and educational discounts, which must be reflected in the quoted prices. Payment terms are standard Net 30 days from acceptance, and payment will only be issued after the equipment meets all specified requirements and receives University acceptance. Administrative questions should be directed to Eric Thompson at eric.thompson@wisc.edu, while technical inquiries can be made to Dr. Lisa Forrest at lisa.forrest@wisc.edu.